Simplify Software
Medical Spa Features
Simplify Software is specifically designed to make life easier for everyone in your organization. We simplify and uncomplicate your business operation so you can concentrate on what you do best. Using the latest technology we allow you to run your entire business from your phone or tablet. While our Med Spa Software works great on desktops, you get the same proformance on mobile with the added convenience of always having access to your schedule, bookings, billing and reports.
Hippa Compliant
We take the handling of your clients data seriously. We understand the sensitive nature of much of the information about your patients. We provide Hippa Complaint safeguards when dealing with sensitive data including de-identification of any phi data, double encryption of all stored data and AES encryption of data to and from our servers. We also require two factor identification for anyone user before accessing any phi data.
Private Patient Portal
Due to the sensitive nature of PHI data we provide you with your own private patient portal that can be used to securely communicate with your patients. Text and email notifications are sent to alert both parties of any new communication on the portal so you can easily keep track of what is happening without having to specifically concentrate on checking.
Online Medical Records
Obtaining and accessing medical information on your patients should not be a burden. Through our private patient portal we are able to provide a way for your patients to enter their medical histories even before their first visit. Data entered by your patients is immediately available during visits and can be updated with further details and notes. We provide additional Hippa compliant note taking right in the patient visit panel.
1 Click Booking with
Auto-Fill and Easy Lookup
Our goal was to make it easy to create a new booking. Simply click on the scheduling calendar and a booking is generated with most of the information already filled in. Our look ahead components make it easy to add the rest of the information. A new booking can be made in under 30 seconds.
Built in Photography
Much of the focus of your company is on helping patients look better. It is important to visually record the before and after results of your hard work. Presently you are forced to use a non secure device to take pictures and getting those pictures into the clients record can be a multi-step process. We help simplify this for you by providing in application photography capabilities. If you are working on a phone or tablet we integrate access to the built in cameras so you can take pictures while in the application. All pictures are automatically saved in the clients records and are encrypted so they are Hippa compliant. We even go a step further allowing you to markup the images, make notes and even create side by side comparision images that can demonstrate the effectiveness of your work. Pictures can be easily sent to your clients if you desire through your private patient portal.
Fully Mobile
Yes desktops are great, they provide a large screen and show you a lot of information all at once but the reality is that you do most of your work on your feet and on the go not behind a desk. For software to truly work for you and all of your staff throughout the day it needs to be lightweight and portable. Phones and tablets have become our everyday companions and provide a great way to be able to communicate and interact which is why we have designed our software to specifically work on mobile devices. In fact you can run your entire business from your phone or tablet. We want to make things easier and better and simplify your life.
Track Inventory,
Be Alerted when Getting Low
We keep track of your inventory and let you set the level that you should be notified at. When your inventory gets low, you will receive a text as well as an alert within the app. Never unexpectedly run out of product again. Can can place new orders from within the app with our built in ordering system
Use the Language
of Your Choice
We realize that English is not the first language for everyone so why should you have to run your business with software that is in English? We let you quickly change the language of the application with a simple click of a button. Right now we have English, Spanish, Vietnamese and French with more coming.
Text or Phone Your Customers
with a Click of a Button
Sometimes you need to get in touch with your customers to send them a text message or talk to them directly by phone. We have text messaging and phone capabilities built right into the app. Open the booking info and click on a button and you can directly contact your client without switching to your phone and retyping or finding their number. A record of all communication is saved in the app for handy reference
Easy accounting integration
with Quickbooks
Our records easily integrate with Quickbooks, the leading accounting software. While our software handles the majority of your financial activity needs, integration with Quickbooks provides you with a fully integrated accounting solution
Type Ahead Smart Searches
Make Entering Data Fast and Easy
Need to find a client or lookup a service or product? Our intelligent type ahead search lets you enter a few letters of the name and instantly displays select options to choose from. This makes entering data fast and painless.
Quickly Generate Invoices
Auto Calculate Promotions and Specials
Quickly generate an invoice from a booking with all information automatically generated. Add additional products and services and we auto calculate the total, calculating sales tax and tips. Then take payments via credit card with our integration with Square.